Why delete data you no longer need?

It might seem obvious to delete data you don’t need anymore, but many companies fail to follow this important housekeeping rule.

Read on to discover three key benefits of destroying unnecessary information.

You’ll avoid using old data

The longer data is stored, the more likely it is to become out of date.

By deleting information from your records that is no longer relevant, you reduce the chance of it being used instead of more current content.

Freeing up space on devices

The data you store on your company devices adds up over time and impacts how it operates.

The more streamlined your storage is, the faster computers can launch and complete processes, improving user experiences and staff productivity levels.

While it’s understood that staff will require access to data for current projects, when these tasks are complete and information is no longer needed, files should be deleted from desktops and system folders. If there’s a chance that certain data may be in demand later, it should be saved to cloud storage and then erased locally.

Protecting data

Every business owner is responsible for the data in their company’s care. This includes personally identifiable information (PII) on staff, customers, contacts and suppliers.

However, data files used in business often contain private information on the company itself, which if exposed, could see it lose its competitive edge.

Older data files no longer in use can still contain sensitive information that has the potential to result in a data breach. Companies that get rid of these files can reduce the risk of a leak and exposure.

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