Four best practices for organising your files

When keeping on top of a heavy workload or managing multiple projects simultaneously, your computer desktop can quickly get chaotic.

Holding onto unnecessary files can take up valuable space on your hard drive, while a desktop loaded with folders, images and worksheets will create longer load times.

Fortunately, effective data organisation can improve your operating experience. Read on for some helpful tips.

Use larger main folders

Everyone uses their computer for a different purpose, so the number of main folders required will vary. Refine your digital world by creating a large main folder for each key aspect of your role to simplify how you look for data on your device.

Add smaller subfolders

Inside these large primary folders, you can create smaller sub-folders. This will make your organisation process smoother still.
The ability to classify files by their contents or functionality will help make it easier for you to access them without using a search tool.

Use proper filenames

When you’re using and creating files frequently, it can seem simpler to type random titles into the “Save As” field. While it might seem like a time-saving activity when data will only have limited use, in the long term, it can cost you – a poorly titled file can be hard work to find.

Regular desktop reviews

Run through your desktop daily and examine the files and folders. Move the files you want to keep to subfolders in main folders, and recycle the rest to preserve space on your hard drive.

If you need solutions to streamline the way your team operate, we can help. Contact 127 Solutions now for support.